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OVERVIEW of Payment Policy  |  Terms & Conditions

                                               A formal version will be sent upon inquiry

  • A 50% deposit is required to lock in Date and Equipment. We accept Venmo for the non-refundable 50% deposit.  

  • A credit card held on file is required, plus a fifty percent (50%) non-refundable deposit to save the date with balance due within 30 days prior to the Event Date.

  • When booking within 30 days, KWC requires payment in full prior to the Event Date.

  • 50% of deposit will be obtained for any cancellation within 30 days or less of the Event date. 

  • Booking is only confirmed once the Client submits the Reservation Deposit.

  •  We request that any Events taking place on Vacation Rental Property, provide KWC with a Written Consent from the Owner of the Vacation Rental to set up Equipment on their premises and to indicate any irrigation or electrical lines.

  • Events that take place on Kauai County Property will require a permit from Parks and Recreation. Please have KAUAI WEDDING COMPANY LLC listed on your permit as well as provide us with a copy. Sent via Mail or email.

Due to the lack of security on public locations, set up and breakdown will be done on the day of the Event unless arranged otherwise. 

 

  •  If your location requires special access, please ensure prompt accessibility during the set up and breakdown time frame which will be confirmed 1 week prior to the Event date. .

  •  Decorations: Under NO circumstances shall Clients use staples, nails, screws, pins,  that will create any puncture hole or use any tape or sticky adhesives on any of KWC Equipment. If Client desires to secure items onto Equipment, ie, drapery, paper lanterns, light fixtures, floral arrangements, fabric, signs, Client must notify KWC and fill out “Decor Consent Form”.  If Client fails to fill out “Decor Consent Form”,  KWC reserves the right to charge for any cleaning or damage caused by items secured to equipment.

  •  Grills, Tiki Torches, Fire Knife Dancing are requested to be kept away from KWC Equipment. Any Equipment that is damaged will be charged the full replacement value. 

  •  Client is responsible for the full replacement cost of any missing or damaged equipment during the rental period. In addition, Client is responsible for the cost of repair or replacement of any Equipment returned in a damaged condition, which damage is caused while under the care of Client’s reservation duration. In no circumstances shall the repair costs exceed the fair market value of the equipment. 

  •  Client agrees that KWC is not liable for any injuries or damages to any person or property once Equipment has been delivered and set up at Event Location and until Equipment is removed on agreed Date of Removal. Client agrees to release KWC from any and all claims and causes of action that Client or Client’s representatives have or may have in the future for personal injury, property damage or wrongful death occurring to Client, Client’s guests or others in service of Client’s event, arising of use of Equipment during Client’s rental period.  

  •  Client agrees it is their responsibility to ensure road/path to deliver Equipment to desired location and is clear of any overhanging trees, powerlines and such. If a difficult delivery location is desired, ie, hiking up a mountain, going through natural elements, an additional fee will be added onto the Delivery Fee starting at $100. 

  •  Set Up and Delivery will take place the morning of the Event at 9:30am and Broken Down and Picked Up at 1.5-2 HR after the ceremony. If the Arch is used for the reception/main event Arch will be picked up within 1 hr of event ending.  

  •  KWC reserves the right to require overnight security in certain locations that will be determined at their discretion, which can be provided by Client or KWC for an additional fee. In cases when overnight security is provided by Client, the Client again will accept all responsibility for any and all damages to Equipment provided by KWC. Client agrees to pay these costs, which will be charged to the credit card provided by Client upon initial Payment/Event Agreement. KWC will notify Client and send an invoice of these fees via email on file prior to charging Client’s Credit Card. 

  •  Under no circumstance whatsoever shall Client attempt to move any secured Equipment once it has been delivered and set up by KWC. A photo will be taken once Equipment is secured to be kept on file by KWC. For purposes of this Agreement, “Set-Up” shall be defined as KWC’s placement of Equipment that has been unhitched from the delivery vehicle and that placement has been confirmed by person onsite. If Client wants Equipment moved to an alternative location, KWC reserves the right to charge a $150 fee for said movement (the “Movement Fee”) if KWC is still at the Event Location. IF KWC has to return to move Equipment after KWC has left the Event location, Client will incur a fee that will be determined upon date and time requested of move by Client, in which the fee will be no less than $300. 

  •   KWC reserves the right to have 24/7 access to and/or removal to its property, being Equipment on any property, whether public or private, that it is placed on. Any necessary Property Manager information, gate codes or keys needed to enter property must be provided to KWC prior to delivery of Equipment. KWC reserves the right to remove its Equipment in any and all weather, especially extreme weather with 4x4 engaged on any turf that equipment is placed on with concern to all property involved including KWC and Client/Venue. Client agrees that KWC is not liable for damage to turf/lawns that are used for access and removal of Equipment. 

  •  In very rare occasions, KWC may need to, and reserves the right to, cancel or suspend the delivery of Equipment at the subject location, if a natural disaster occurs such as flood, hurricane, storm; in which case, KWC will refund the Client 100% of the Invoice Order amount to accommodate Client and Client’s Events within 10 business days of scheduled event. 


 

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KWC will notify and confirm Client the week of Client’s scheduled Event with respect to the approximate date/time for the Setup and BreakDown of KWC Equipment. We thank you for choosing KWC for your rental needs and the opportunity to serve you for your Event. 

 

Mahalo,

Aimee and Milo Murguia, Owners

Kauai Wedding Company LLC 

PO Box 1287 Kalaheo, HI 96741

www.kauaiweddingco.com

808-226-0686

*No changes shall be made to this contract by Client 

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